Benton Media Lounge (Benton Entertainment Inc.) is a professional creative facility. Customer service and satisfaction are our top priority. The following policies insure that all suite rentals are conducted in the most professional manner while providing our client a creative and comfortable environment. By booking you accept these terms and conditions.
For the purposes of this and future agreements, the term “Suite” refers to rooms booked our location at 5008 W. Linebaugh Ave Suite 1, Tampa, FL 33615. In like manner, the term “Client” refers to the person or company named on the booking message, invoice or rental agreement. The Client agrees and acknowledges that the Company has CCTV in operation at all times on its premises and may be required to disclose any CCTV recordings to comply with applicable law.
1. The Client agrees to pay for suite rental at the rate in effect at the time of booking. A 50% deposit is required at the time of booking. No cash payments accepted at location. Rates are subject to change without notice. A minimum of two (2) hours for suite rentals and three (3) hours for Meet and Greets.
2. Benton Media Lounge will provide suite rentals for the duration required by the Client. Any additional time required for providing audio services, including, but not limited to, mixing, mastering, creating additional versions, stems and adding to or modifying tracks will require additional fees.
3. The Client is responsible for any and all legal costs and/or attorney’s fees required to collect payment for any services rendered.
4. If the Client requires the services of session musicians (including vocalists), the client will be responsible for all arrangements and paying said musicians. If the Client requests Benton Media Lounge to arrange for session musicians to be at the recording session, the arrangements will continue to be between the musicians and Client. Benton Media Lounge is not responsible for any actions by the requested musicians (ie; late/no-show, poor performance). In most cases, payment for additional musicians will be expected prior to the time services are rendered. Benton Media Lounge recommends that the Client enter into a separate written agreement with the session musicians prior to the date and time of the booked session.
5. In the event of cancellation or rescheduling of a suite rental or other scheduled services by the Client with less than a 24-hour notice BEFORE the scheduled session, the Client agrees to forfeit 50% of payment. All payments for sessions booked as part of a promotion are non-refundable.
6. If the Client arrives late, s/he will be responsible for payment of the period of time s/he was scheduled and the time will not be extended. If the Client is late in excess of 15 minutes, Benton Media Lounge reserves the right to cancel the session and the Client forfeits payment.
7. If Benton Media Lounge is required to cancel a session due to unavoidable circumstances not within the our control (ie; engineer illness, natural disaster), Benton Media Lounge will reschedule for the earliest available time consistent with the needs of the Client. In the event that neither the Client nor Benton Media Lounge can reach an agreement on a date and time for re-schedule, Benton Media Lounge shall refund the full amount to the Client.
8. When Suites are booked, the time the Client has requested is then reserved for the Client and becomes unavailable for others to rent. If the Client chooses to end the session early, the Client will still be responsible for payment for the entire time in which they have reserved. The Client will not be entitled to a refund or credit if they choose not to utilize the time reserved in its entirety.
The Client may reduce the time of a scheduled session by contacting Benton Media Lounge at least 48 hours BEFORE the start of the session, as long as the reduced time adheres to Benton Media Lounge’s terms regarding booking minimums. If the Client fails to request a reduction within the specified time, the reserved time can not be reduced and the previous terms will remain in effect. Suite rentals booked less than 48 hours before the start time cannot be modified.
Engineers are not authorized to negotiate time reduction.
9. All Suite time extension requests are contingent upon suite availability and must be paid in advance. Regular rates apply to additional time and services provided. If original suite was booked through a promotion, the extended time will be charged at the regular suite rate at the time of the session.
10. Suite rental includes set-up, break-down, breaks taken by the Client/Artists and engineer. For bookings lasting 8 hours and longer, the engineer will be entitled to a 30 minute meal break per session. All such time is on-the-clock.
11. Benton Media Lounge will not issue a refund AFTER a recording session has been performed and/or MP3 or WAV files have been delivered to the Client. We make every effort in working with the Client to deliver the highest quality product per the Client’s expectations. Suite rentals and other services are also non-refundable.
12. Benton Media Lounge shall not transfer recording files or copies thereof to the Client or Client’s representative until all outstanding balances are paid in full. Until such time as the Client has met the monetary terms of the Suite’s Rental Agreement, all recording files will be left in your file. When the Client has successfully fulfilled their monetary obligation to the full satisfaction of the agreement, Benton Media Lounge will release the recording files to the Client. Any and all material protected by copyright shall remain the property of the copyright holder.
13. Benton Media Lounge will NOT backup the Client’s recording files. All session files shall be released to the Client or Client’s representative at the end of the recording session. It is the Client’s responsibility to provide a personal flash/hard drive to Benton Media Lounge for the purpose of downloading/releasing the recording files to the Client in their entirety. Alternately, Benton Media Lounge may transfer all recording files to the Client by attaching a link containing the files and sending to the Client’s email address of record. Any such link will be valid and accessible to the Client for a period of seven (7) days. On the eighth (8th) day, all files will be permanently deleted unless the Client has made other arrangements with Benton Media Lounge in advance.
14. If the Client rents a suite without an engineer, Benton Media Lounge is not responsible for any files left on the Benton Media Lounge’s computers at the conclusion of the recording session. Due to Privacy and Security purposes, all files will be permanently deleted from all computers within 72 hours following the Client’s session.
15. The Client shall maintain sole responsibility for all personal items brought to Benton Media Lounge. Benton Media Lounge itself holds no liability for any of the Client’s personal property that is lost or stolen while on Benton Media Lounge grounds.
16. The Client shall be responsible for any loss or damage to Benton Media Lounge or Benton Media Lounge’s property that is caused as a direct result of misuse, negligence and/or careless actions by the Client or any part of the Client’s party.
17. If the Client chooses a Suite Rental WITHOUT an engineer, the Client assumes full responsibility for the condition of the premises upon departure. The Client also agrees to pay Benton Media Lounge all fees necessary to return Benton Media Lounge to the pre-rental condition should Benton Media Lounge be left unclean or in any type of disrepair.
18. The Client hereby claims sole responsibility for obtaining any and all licenses needed before duplication or replication of any works in which the Client does not lawfully own the rights to. It would be in the Client’s best interest to assign ISRC codes for each recorded track, which should be embedded in the digital media when the master is produced. The Client also assumes full responsibility for any and all fees associated with obtaining such licenses and codes.
19. Any violation of these terms and conditions by the Client or any member of the Client’s party is grounds for immediate termination of this agreement. At such time that this agreement is terminated, Client and all persons included in Client’s party shall be escorted from the property and the Client forfeits all payments paid to Benton Media Lounge. Client will then be banned from use of the Studio’s facilities, including all Sister locations. Benton Media Lounge or its Representative reserves the right to refuse service to anyone and/or determine when a violation of these terms has occurred.
20. The Client hereby releases Benton Media Lounge from any liability for harm or damage that may occur to property, equipment or persons in Client’s party while on Benton Media Lounge grounds.
21. Smoking of any kind, including cigarettes, marijuana, vape pens or hookahs is not permitted at any time in the building. If the Client or any member of their party is in violation, the Client agrees that the session will be cancelled and all payments already made will be forfeited. We have an outdoor FENCED area where clients can smoke with the door shut. A fine of $200 per person in violation will be due before any files will be released.
22. Benton Media Lounge clients and their guests are not allowed to bring pets of any type, including dogs, in the building. Violation will result session cancelation without any refund. A fine of $200 per person in violation will be due before any files will be released.
23. The Client hereby agrees that Benton Media Lounge, under its own discretion, may use their photos, voice, works, name or likeness for purposes of promoting the studio. This will be done through Social Media, Blog, news and any other appropriate platform where a Client’s talent will be showcased for the benefit of Benton Media Lounge. Benton Media Lounge upholds in high regard the privacy of the Clients. For this reason, Benton Media Lounge will never sell, share or download the Client’s recordings without prior written consent from the Client.
24. Should any portion of this Agreement prove to be unlawful or invalid, the remainder of the agreement shall continue to be upheld as a valid and binding contract. This Agreement is governed by the laws and statutes of United States of America. In the event of a disagreement between the Client and Benton Media Lounge regarding the performance of the Agreement, both parties hereby agree to attempt to resolve their issues through mediation. If an agreement can not be reached through mediation, the order set forth through litigation will be followed according to the terms of that order and attorney’s fees will be paid by the party found to be at fault.
25. This constitutes the entire agreement between the Client and Benton Media Lounge. Any changes must be in writing, signed and agreed upon by both parties. By entering into a booking agreement, the Client confirms that they have read, and fully understands the terms and conditions and does hereby agree to all provisions.
